CRLA logo

College Reading & Learning Association

Home | Conference | Membership | Program Certifications: Tutor Training or Mentor Training | CRLA Store | Search | Contact Us
Tutor Training Certification: (ITTPC) International Tutor Training Program Certification
 

ITTPC Home


Application
Information:

Application Process: Getting Started

Application Forms

Application
and Fees & Payment Options

Application Levels
& Stages

Application Samples

Application Tips

W-9 as vendor

Online Self-Service Invoice Form (create your own - now)

Application Process: Getting Started

ITTPC certification, renewal, or re-certification is a process including the submission of a complete application packet and fee, and a review process.

For questions about applications, also check out the Application Forms page and the FAQs link. Also look at the sample applications page. If the answers are not there, feel free to go to the Contact the Reviewers page and contact an ITTPC Reviewer to answer questions you may have about the application process.

If you are a new person in the position in a program that was already certified, please complete open, complete, and follow the directions to send us a Program Contact Update Form.

When you are ready to submit your application and fee, create an invoice to calculate the fee due and to be included with your payment. Use our online Self-Service Invoice Form (create your own invoice - now).

For more information on the fees due go to Application Fees & Payment Options.

For more information and to understand the Application Levels & Stages.

Any other questions or concerns, please contact me!

Thank you.
Rick Sheets, Ed.D.
ITTPC Coordinator
12422 West Aurora Dr.
Sun City West, AZ    85375-1924

623-240-0572 or rick.sheets@crla.net

NOTE: When you contact me, please give the following information: Program ID or
Country, State/Province, Institution, Program Name, Program Contact Person
It helps me answer your questions more quickly!


What are the basic steps to get a program certified?

    1. Read through the ITTPC certification requirements to be sure your current training program or the one you have designed meets all of the minimum requirements for each level of program certification you are applying for. (New programs can apply for Level 1, Level 1 & 2, or Level 1, 2, & 3).

    2. For new programs you will need to decide on the levels you want to apply for initially, complete the application, provide samples for documentation, and pay the fee for the application to be complete.
      Note: Adding a new level to an existing progam would need a new and separate application, but it could be submitted at the same time as a renewal or re-certification. Applying for a new level (New certification) can also be applied for at any time and does not have to wait until a program applies for renewal or re-certification for their existing program.

    3. Choose the correct application to complete. New programs need to select the Stage 1: 2013-Stage1-ITTPC-application.

    4. The documentation that your program meets minimum requirements is important and samples are suggested in the application.

    5. The fee can be submitted before or after the application and supporting documents. Fees can be paid by check (institutional or personal) or charge (Visa, MasterCard, American Express, or Discover)--NO PO's accepted! There is a completed W-9 available for your business office (if needed). You will need to calculate the fees using our online Self-Service Invoice Form. Be sure to include the invoice with the payment. The fee is now paid directly to CRLA Headquarters in Wisconsin. Please follow the directions at Application Fees & Payment Options.

    6. Note the application should be done well. Make sure document names match in the application and attachments. The application and supporting documents should be organized as the reviewers do not know your program--their first task is to be sure your program meets ALL of the minimum requirements. Make it easy for them to see that it does. One scanned 50 page document is not workable, 50 individual desktop files are not manageable. Think of folders--See Application Tips for some organizational ideas.

    7. If the reviewer has some simple questions, they are asked to contact you. Respond quickly to their queries. Be sure that there is more than one contact person listed and that you are not leaving so that there would not be anyone to contact. If there is no response to queries, minimum requirements are clearly not met, or there are some several areas of concern, your application can be placed ON-HOLD awaiting a response or resubmission of portions or all of it. Application Samples on the website may also give you some good ideas and suggestions for improving your application for presentation to the reviewers.

    8. Applications are to be submitted in digital format. Our preference is to have the application and supporting documents mailed via CD, DVD, or on a flash drive. See Application Fees & Payment Options.

    9. Once received, your complete application packet (application, supporting documents, and fee) are received and confirmed, you will be given a special date noting it is ready to be reviewed. It is called a "Ready-4-Review" (R-4-R) date. It takes ten-twelve months to review new programs, but note that any tutors trained under the guidelines submitted, once your program is approved, can be certified up to one year prior to that (R-4-R) date.

    10. Follow the reviewer's progress for reviews on the ITTPC home page. The chart shows current dates being reviewed for New, Renewal, and Re-certifications (or Rejoin). You will be contacted when your program has been reviewed.

    [Back to top]

Who can apply for certification?

  • Post-secondary education institutions tutor training programs, as CRLA certifies programs not tutors nor tutor trainers. CRLA's ITTPC program certifies programs and authorizes programs to certify their tutors. There is a list of ITTPC-Certified Programs online. There are no additional fees required other than the certification fee, no membership fee. (You can join CRLA, but MEMBERSHIP IS NOT REQUIRED AND IS NOT INCLUDED WITH CERTIFICATION!) CRLA would welcome you as a new member, should you choose to join.

  • If you do not certify tutors, how can an individual tutor get certified? Not through CRLA, however, one of our sister organizations uses the same guidelines to certify tutors, check out certification at The Association for the Tutoring Profession.

  • I heard you do not certify SI programs. It is a great program. Agreed! SI is a great program, but in its leadership training slides it states that SI IS NOT TUTORING! The training and sessions are designed around prepared presentation sessions. Only SI programs that incorporate required training time and topics for tutoring focusing on the student's needs can be counted which are apart from the leadership model. Tutoring experience time can only be counted for session time where each student's questions and needs are encouraged beyond the narrow scope of the topic of the session presentation. Thus, most traditional SI-like programs do not qualify for tutor training certification. Likewise, prepared review sessions and study skill presentations should not be counted towards required tutoring experience hours.

[Back to top]

When do you apply for certification?

  • New programs (1st Stage) can apply at any time. Late spring and summer is the busiest time of year and we usually get more of a back-up, but you can apply anytime of the year.

  • Currently certified programs should apply before their certification expires.
    • For those applying for 2nd Stage: Reflection & Renewal, it is best to apply three months before your program expires.
    • For this applying for 3rd Stage: Re-certification, it is best to apply six months before your certification expires.

[Back to top]

What do I use for training materials if I am just getting started?

  • CRLA's ITTPC certification is design to allow maximum inclusion of materials to fit your tutor training program certification needs.

  • CRLA has the following resources it created or partnered to provideresources available for purchase

    1. The CRLA Handbook for Training Peer Tutors and Mentors is a resource designed to inspire development of training programs that meet the high standards of CRLA's certification initiatives: International Tutor Training Program Certification (ITTPC) and International Mentor Training Program Certification (IMTPC). This text contains 111 modules by 106 authors, which will assist you to create or improve your training program. Purchase through CengageLearning.

    2. CRLA is excited to announce TutorLingo, a series of on-demand tutor training videos and valuable resources.  CRLA partnered with Innovative Educators to produce these nine engaging videos as a practical online, on-demand tool to support your tutor training needs. Each video addresses one or more training topics for CRLA ITTPC certification for tutor training programs.

    3. Tutor Training Handbook - Revised Edition, 2003 Susan Deese-Roberts, Editor. 36 articles from planning a tutor training program, codependency, study skills, introduction to critical thinking, tutoring tips, and more (will be available free online soon through LSCHE.net).

  • Some materials used by many programs that are designed specifically for tutor training include the following:

  • There are many website and resources programs have used as part of tutor training programs. You may want to check out some of ITTPC Application Samples and see what resources they have used for tutor training.

  • There are many resources on your own campus you may want to include as part of your tutor training program. If you do, they should be tailored for tutors to be counted as tutor training.
    • Counseling for working with difficult students, communication techniques, or active listening.
    • Advising for referring students to appropriate services on campus
    • Reading faculty for study skill sessions
    • Librarians on research, plagiarism, and copyright issues
    • Human Resources on Diversity and Ethics
    • Disability Services for a session on how to work with Special Needs students

[Back to top]

What is the difference between New, rejoin, renewal and re-certification?

  • New - New programs or applying for new levels for certification. Must be applying for or are certified at Level 1 to apply for Level 2, likewise for Level 3. Certification good for one year.

  • Rejoin - A program that was certified once but did not maintain its certification or levels of certification and expired. It again wants to become a certified program or again certify levels it let expire. Must be applying for or are certified at Level 1 to apply for Level 2, likewise for Level 3. Certification good for one year.

  • Reflection & Renewal - For programs and levels which were certified for one year and want to continue their certification. A short form asking for program reflection and review, to be completed and submitted with same payment amount as before. Certification good for three years.

  • Re-certification - For programs and levels which were certified for three years or five years previously and want to continue their certification. Every five years a program which has been renewed or re-certified must complete and submit a re-certification application, send the same payment amount, and have their program reviewed and then re-certified for the next five years.

[Back to top]

My program expired, can I still Renew or Re-certify my program?

  • If a program's certification has lapsed. It can be asked to start the process again and rejoin, however...
    • If a program's expiration date is within the last three months or so, they can apply for the appropriate next stage (renewal or re-certification).
    • If the program's expiration date is longer than three months, but the current program head feels there is a special circumstance for requesting the program be renewed or re-certified, they may contact the ITTPC Coordinator and present their case.

  • A program certificate with expiration dates is provided to every certified program. It is the program's responsibility to monitor the expiration dates of their program certification.

[Back to top]

Can more than one program or campus be certified under one certificate?

  • A separate program or campus is defined as a separate unit that has a responsibility for one or more of the following areas of program certification and will be listed on the certificate with the primary unit, as well:
    • Tutor selection
    • Tutor Training
    • Tutor experience tracking
    • Tutor evaluation

  • Now for the first time, multiple programs and campuses can be certified under one certificate for an additional fee ($50/program/level), under the right conditions:
    • all programs and campuses under the one certificate are maintained at the same levels of certification.
    • all programs and campuses under the one certificate use the same basic tutor selection practices.
    • all programs and campuses under the one certificate use the same training topics and coordinate training efforts together (some separations are appropriate including activities for focus on content).
    • all programs and campuses under the one certificate use the same or similar tutoring experience tracking methods.
    • all additional programs and campus programs under the one certificate agree to sign the page in Section 8 of the application and submit it to the primary unit, signifying that they are aware of CRLA requirements and will follow the certified program requirements.

[Back to top]

 

 
College Reading & Learning Association
Tutor Training Program Certification information at ww.crla.net/ittpc/
Questions to ITTPC Coordinator, Rick Sheets, Ed.D. at rick.sheets@crla.net
Last update on: 24-Aug-2014

Proud Members of cas logo (www.cas.edu) & CLADEA (www.cladea.net)
Council for the Advancement of Standards (CAS) in Higher Education
Council of Learning Assistance and Developmental Education Associations